Privacy Policy
Last updated: April 2026
This Privacy Policy explains how CollectionKeeper (“we,” “us”) collects, uses, and shares information when you use the CollectionKeeper platform (the “Service”), including PipeKeeper, WhiskeyKeeper, and any future modules.
By using this serivice, you agree to this Privacy Policy.
1. Overview
CollectionKeeper is designed as a privacy-first collection management platform.
We collect only the information necessary to:
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Provide and operate the Service
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Store and sync your collection data
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Improve functionality and user experience
We do not sell your data
We do not use your data for advertising
2. Information We Collect
a. Account Information
When you create an account, we may collect:
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Name or username
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Email address
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Authentication credentials
b. Collection Data (User-Generated Content)
You may choose to store:
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Collection items (pipes, tobacco, bottles, etc.)
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Notes, ratings, and history
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Photos and attachments
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Inventory details and values
This data is stored securely and associated only with your account.
c. Usage Data
We may collect limited technical data to improve the Service, such as:
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Device type and operating system
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App version
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General usage patterns (feature usage, navigation)
This data is used for performance and improvement — not advertising.
d. Subscription and Payment Data
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iOS: Payments are processed by Apple. We do not receive your payment details.
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Web/Android: Payments are processed by secure third-party providers.
We may store limited subscription status (active, expired) to manage access.
3. How We Use Your Information
We use your information to:
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Provide core functionality (tracking, logging, organizing)
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Sync your data across devices
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Improve features and performance
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Enable optional AI-assisted features
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Provide support and respond to inquiries
4. AI-Assisted Features
CollectionKeeper may include optional AI-powered features that:
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Suggest metadata or organization
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Identify patterns in your collection
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Provide insights based on your data
Important:
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AI features are optional
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Outputs are informational only
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Results may be incomplete or inaccurate
Your data is processed only as needed to generate these features.
5. Data Sharing
We do not sell, rent, or trade your personal data.
We may share limited data only in the following cases:
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With service providers (hosting, payments, analytics) strictly to operate the Service
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If required by law or legal process
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To protect the security and integrity of the platform
6. Data Storage and Security
We implement reasonable technical and organizational safeguards to protect your data.
While no system is completely secure, we take appropriate measures to:
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Prevent unauthorized access
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Protect against data loss or misuse
7. Data Retention
Your data is retained as long as your account is active.
If you delete your account:
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Your personal data and collection data will be removed or anonymized within a reasonable timeframe
8. Your Rights and Control
You have control over your data, including:
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Accessing and updating your information
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Exporting your collection data (where available)
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Deleting your account
For assistance, contact support.
9. Children’s Privacy
CollectionKeeper is intended for adults only.
We do not knowingly collect data from individuals under the legal age of majority.
10. International Use
CollectionKeeper may be accessed globally.
By using the Service, you acknowledge that your data may be processed in jurisdictions outside your country of residence.
11. Third-Party Services
The Service may rely on third-party providers for:
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Hosting
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Payments
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Analytics
These providers are required to handle data securely and only for operational purposes.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Material changes will be communicated via:
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The Service
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The website
Continued use of the Service constitutes acceptance of the updated policy.
13. Contact
For questions, concerns, or data requests:
Contact CollectionKeeper Support
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